Require Academic Program Specialist in Fort Worth, TX
Job title: Academic Program Specialist
Company: University of North Texas
Job description: Welcome to the . The UNT System includes the and , the and UNT Dallas , and the . We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
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Posting Title Academic Program Specialist
Department HSC-Academic Health Centers-300632
Job Location Fort Worth
Full Time/Part Time Full-Time
Retirement Eligibility TRS Eligible
Additional Retirement Information
For more information on retirement plan options, please visit .
Salary Information Commensurate with experience
Department Summary
The Department of Clinical Education within the Texas College of Osteopathic Medicine coordinates all clinical education experiences for osteopathic medicine students. The department at the UNT Health Science Center is seeking to hire a Academic Program Specialist to support the Clinical Education team. The team member will perform specified administrative coordination and provide specialized program support to the Clinical Education Department ensuring that the day-to-day administrative functions are performed. This position is critical to the overall success in the program. Serves as point of contact to students, prospective students and faculty on matters related to course management, enrollment, program requirements, policies and procedures and other administrative matters.
Position Overview
The Department of Clinical Education within the Texas College of Osteopathic Medicine coordinates all clinical education experiences for osteopathic medicine students. The department at the UNT Health Science Center is seeking to hire a Academic Program Specialist to support the Clinical Education team. The team member will perform specified administrative coordination and provide specialized program support to the Clinical Education Department ensuring that the day-to-day administrative functions are performed. This position is critical to the overall success in the program. Serves as point of contact to students, prospective students and faculty on matters related to course management, enrollment, program requirements, policies and procedures and other administrative matters.
Additional Posting Details
Minimum Qualifications
Bachelor's degree and two (2) years related experience; or equivalent combination of education and experience.
Knowledge, Skills and Abilities
- Proficiency in Microsoft Office suite of programs: Word, Excel, and PowerPoint
- Manages time and multiple projects
- Works independently
- Maintains professional dress, grooming and demeanor
- Maintains good working relationships with co-workers
- Excellent interpersonal, oral, and written communication skills
- Ability to function independently and as part of a team
- Attention to detail and accuracy of reporting
- Outstanding customer service skills
- Knowledge of medical education systems and impact on health care delivery
- Data entry abilities
Required License / Registration / Certification
Work Schedule
M-F 8 am - 5 pm
Driving University Vehicle No
Security Sensitive This is a security sensitive position.
EEO Statement
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Academic Program Specialist
Physical Requirements Carrying, Lifting up to 25 pounds, Pulling , Pushing, Reaching, Sitting, Squatting, Stooping, Bending, Standing, Twisting, Walking, Writing, Grasp, Talk or Hear
Job Duties
o
Maintain accurate records and processes all affiliation agreements for student rotations as needed
o
Processes, renews, maintains all adjunct faculty appointments for clinical rotations
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Assist the course director for Year 3 Core Clerkship with the design and development of syllabi and other course materials
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Actively assist in the overall coordination to include scheduling of meetings, rotations of students, orientations, fellows, interns, and residents; grade submission; and other related administrative duties
o
Contact teaching faculty regarding availability to train students in their practices and the number of student positions available at each site
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Prepare and maintain online platform and keep all course documents up-to-date for student and faculty involved in the course
o
Coordinate all core 3rd year rotations and 4th year electives for department (as applicable)
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Maintain updated syllabus, evaluations, and program policy and procedures. Assure that the syllabus, course materials, and lectures are distributed to Clinical Education for posting
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Updates and maintains site and preceptor data in eMedley student software system
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Runs reports for core and elective rotations
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Communicates effectively with students, faculty, and staff
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Attend all meetings and communicate changes
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Make changes to rotation schedule due to overall changes issued by Clinical Education throughout the year as needed
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Initiate and prepare longitudinal rotation selection in the late spring to incoming 3rd year students for rotation selection
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Prepare and maintain online curriculum platform for upcoming year to include but not limited to - clinic logs, all rotation instructions, case report and IRB information, quizzes, surveys, and clinical log etc. as determined by specific core curriculum
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Email welcome packages to core students no later than 14 days before rotation
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Contact Hospitals to notify of badging needs and orientation attendance
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Organize and coordinate with library services, electronic medical records, and other necessary departments to coordinate monthly core student orientation
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Assign each student to a clinical location for training. Communicate schedule to students and faculty in a timely manner
o
Compile, track, and submit all grades received via appropriate software systems (Canvas, eMedley, EIS, etc.)
o
Provide technical support for students and faculty as needed for all online systems
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Department contact for offsite preceptors in DFW and all remote sites. Keep track of vacations and find alternate locations for students assigned
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Attend all meetings, training and events for clinical rotation directors and coordinators
o
Make changes to Roster, Canvas, iClicker and all related documents as information is provided from Registrar/Clinical Education
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Create, compile, and distribute required reports regarding student performance, curriculum, etc. as needed for the clerkship and as requested by faculty/administration/clinical education
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Maintain student records of rotations
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Input student rotation requests and changes in a timely manner
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Process student rotation documents according to posted guidelines
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Participate on committees as assigned by Executive Director, Clinical Education
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Assist with maintaining clerkship data
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Advise students regarding processes/procedures pertaining to scheduling and completing clinical clerkships
Posting Detail Information
Posting Number S6880P
Position End Date (if temporary)
Special Instructions to Applicants
Quicklink for Posting
Supplemental Questions
Required fields are indicated with an asterisk (*). * * Describe your prior experience with the online learning platform Canvas
(Open Ended Question) * * If you have not had higher ed experience, please explain your interest in working in this environment.
(Open Ended Question) * * What is your highest level of education attained?
- GED
- High School Diploma
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Doctorate
- * How many years of experience do you have in this type of position?
- 0-1
- 1-3
- 3-5
- 5-7
- 7+
Required Documents * Resume
- Cover Letter
- References - List of Names and Contact Information for 3
Expected salary:
Location: Fort Worth, TX
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