Need Staff Assistant in Rochester, NY

Job title: Staff Assistant

Company: Rochester Institute of Technology

Job description: Organization



CET Manufacturing & Mechanical Eng Tech



Job Responsibilities



RESPONSIBILITIES



Faculty, Staff, Student Support

• Assists with Academic Action process (letters, tracking, appointments, contracts, etc)


• Assists with scheduling and coordinating change of program requests (tracking, processing, advisor assignment)


• Coordinates with faculty on test make-ups, scheduling test graders, tutoring assignments, and tutor schedules


• Tracks coop evaluations and communicates information to stakeholders, managing process to ensure students are correctly enrolled


• Tracks and manages certifications for the student certification process

Event Coordination

• Provides logistics support and planning for college and department events (New Student Orientation, Commencement, Future Faculty Career Exploration Program, Holiday party, Diversity Events, etc)


• Collaborates with Director of Community Engagement and Student Diversity Initiatives, with planning, publicizing, and executing events


• Assists with hosting hospitality events to welcome new students/families, including coordinating department tours

Administrative/Clerical

• Assists the Department Chair, as requested, in various aspects of duties, assignments and projects.


• Provides administrative support to the Department and Program Chairs as well as the other administrative staff


• Manages department electronic file system and processing forms


• Schedules academic visits, including coordinating ambassadors, lab tours, and faculty visits


• Maintains office and hospitality supplies using electronic ordering system.


• Manage electronic display boards and social media promotion


• Creates, mails, and tracks student certificates for professional trainings

OTHER DUTIES AS ASSIGNED



FLSA Category



Non-exempt



College/Division



College of Engineering Technology



Required Application Documents



Cover Letter, Curriculum Vitae or Resume, List of References



Employment Category



Fulltime



Additional Details



The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to . Determinations on requests for reasonable accommodation will be made on a case-by-case basis.



Required Minimum Education Level



HS, GED



How To Apply



In order to be considered for this position, you must apply for it at: . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.



113H



Required Qualifications



Education/Experience

HS/GED

2-4 years related experience, preferably in an academic setting.



Skills:

• Demonstrated Customer Service Skills


• Detail Oriented & Strong Follow-through & Organizational Skills


• Team Player


• Strong Written & Interpersonal Skills


• Proficient in Microsoft Office 365

Preferred Qualifications



Department/College Description



The Department of Manufacturing and Mechanical Engineering Technology (MMET) has an outstanding faculty and staff, world-class facilities, and innovative curricula that provides an unparalleled academic experience. More information available at www.rit.edu/CET. The MMET department has 21 full-time faculty, 6 lecturers, more than 15 adjunct faculty, approximately 840 students and continues to grow. MMET offers three Bachelors of Science and one Master of Science degree programs. Each program specializes in providing an experiential learning environment through integrated laboratory activities, innovative projects, and applied-research. To gain real world experience, in their field of study, each student completes a year of co-operative work experience in industry. Our programs are strongly career focused and hence the department enjoys an outstanding record of successfully preparing students for industry. (www.rit.edu/mmet).



The department is housed in the College of Engineering Technology (CET), one of RIT's nine colleges, which enrolls approximately 12% percent of the university's students. CET prides itself on its constant evolution, innovation, and global outreach via online learning, corporate education, and international programs. CET is known throughout the RIT, national, and international communities as an excellent choice for an education that embraces the integration of ?hands-on learning? and application based instruction grounded in science, technology, engineering, and mathematics (STEM) subjects.



What do we believe at RIT?



Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.



As a member of the RIT community, you'll receive a comprehensive employee that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).



Job Summary



RIT's Department of Manufacturing and Mechanical Engineering Technology (MMET) is seeking a Staff Assistant to provide administrative assistance and support to stakeholders, including faculty, staff, and students. Reporting to the Department Chair, this position facilitates communication with peers, coordinating tasks, and facilitates a team-based environment by willingly providing backup for other support staff when needed for events, projects and activities.



Hourly/Salary Minimum



15



Hourly/Salary Maximum



23

Expected salary:

Location: Rochester, NY

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