Scheduling Specialist, Virtual Relationship Center - Remote
About Us
Mass General Brigham Medical Group (MGBMG) represents the merger of separate community medical groups within the Mass General Brigham system into one harmonized and high-performing organization...
Brigham and Women's Harbor Medical Associates
Cooley Dickinson Medical Group
Mass General Brigham Community Physicians
Mass General Brigham Integrated Care
Mass General Brigham Urgent Care
Newton Wellesley Medical Group
North Shore Physicians Group
Pentucket Medical Associates
Wentworth Douglass Health Partners
This work stems from Mass General Brighams unified system strategy to bring high quality health care closer to patients while lowering total health care costs. MGBMG provides a wide range of offerings, including primary care, behavioral and mental health, specialty care, outpatient surgery, endoscopy, imaging, lab services, infusion, and urgent care both digitally and in person in Massachusetts and New Hampshire.
Why This Role Is Important
Are you passionate about making a difference in patient care, even from the comfort of your own home? As a Scheduling Specialist at Mass General Brigham Medical Group (MGBMG), you will play a crucial role in providing patients and referring providers with efficient, timely, and high-quality service. This is a fully remote telephone-based position, where youll be the voice that helps patients and healthcare providers seamlessly access care.
The Scheduling Specialist will manage incoming phone calls, handle referrals, and complete patient registrations, ensuring a smooth and caring experience for everyone. If you're someone who thrives in a fast-paced, customer-focused environment, this role is for you!
Why Youll Love Working Here
Fully Remote: Enjoy the flexibility of working from home with no face-to-face interactions required (virtual team meetings will be required).
Meaningful Work: Help patients access the care they need, while supporting healthcare providers in scheduling and referrals.
Professional Growth: Gain valuable experience in the healthcare field, with opportunities to learn and develop.
Stability: A full-time, Monday to Friday schedule (8:30 AM to 5:00 PM) ensures work-life balance, with occasional opportunities for extended hours.
What Youll Work On
Act as the first point of contact for patients and referring providers, coordinating new patient registrations and scheduling appointments.
Enter patient demographics, medical information, and referrals into the system, ensuring accurate registration.
Answer incoming calls, triage requests, and provide courteous, professional service to all customers.
Provide patients with basic information and instructions regarding appointments and services.
Coordinate additional services, such as interpreters and transport, as needed by patients.
Ensure that medical records are available to healthcare providers for patient appointments.
Maintain detailed and accurate documentation of calls, referrals, and scheduling in appropriate systems.
Deliver exceptional customer service, supporting patients and healthcare providers through clear communication and problem-solving.
Maintain patient privacy and confidentiality, adhering to HIPAA guidelines.
Qualifications
High School Diploma required; Associates Degree or Secretarial Training preferred.
Completion of a Medical Terminology course preferred.
Experience in medical office or healthcare settings required.
Prior customer service experience, particularly in a contact/call center environment, preferred.
Basic computer skills, including proficiency in Microsoft Outlook, Excel, and data entry.
Epic software experience strongly preferred.
Strong communication and interpersonal skills, with a professional and compassionate approach.
Ability to quickly learn and adapt to new technologies and software.
Problem-solving skills and attention to detail in a dynamic, fast-paced environment.
Flexibility and comfort with changing responsibilities and processes.
A service-minded attitude, ready to contribute to a culture of excellence.
Enthusiasm for working in an innovative healthcare environment.
Ability to handle ambiguity and adapt to changes with a positive outlook
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