Part-Time Executive Virtual Assistant (Self-Starter with Growth Potential) - Contract to Hire

We are a Landscaping Design and Construction Company seeking a proactive, organized, and highly motivated Executive Virtual Assistant to support our senior leadership team. The ideal candidate is a self-starter who thrives in a fast-paced environment, can work independently without constant supervision, and is eager to take on more responsibility over time. If you??re flexible, detail-oriented... and looking to grow into a larger role, this position offers excellent potential. Bilingual (English and Spanish) is preferred but not required.

Key Responsibilities:

• Manage and organize executive email inboxes, ensuring prompt responses and prioritizing key communications.

• Schedule and coordinate calls, meetings, and appointments, keeping multiple calendars running smoothly.

• Serve as the point of contact for internal and external communication, ensuring timely and professional interactions.

• Handle various administrative tasks such as document preparation, file organization, and data entry.

• Take ownership of assigned tasks, from start to finish, with minimal direction.

• Support senior-level executives with daily operations and long-term projects, providing administrative backup as needed.

• Assist with team coordination and follow-up on project deliverables.

Required Skills:

• Proven experience as a Virtual Assistant or in a similar executive administrative role.

• Ability to work independently, prioritize tasks, and manage time efficiently.

• Strong organizational skills with the ability to handle multiple tasks and meet deadlines.

• Excellent communication skills, both written and verbal, in English (Spanish is a plus).

• Flexibility to adapt to shifting priorities and a willingness to learn new skills.

• Self-starter mentality with a focus on getting things done efficiently.

Preferred Skills:

• Bilingual (English and Spanish).

• Experience with Google Suite (Docs, Sheets, Drive).

• Familiarity with Buildertrend and QuickBooks Online (QBO).

• Project management experience.

• Experience in the construction or landscape industries.

Work Hours & Commitment:

• This is a remote, part-time or full-time position, with the potential to grow into a larger role.

• Flexibility in working hours is essential, with occasional availability required outside standard business hours (Pacific Time).

Compensation:

• Competitive hourly rate based on experience, with potential for growth as responsibilities increase

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