Specialist - United for Business Events (Hybrid)

About the position

The Event Specialist at United Airlines is responsible for managing the end-to-end execution of regional customer and sponsorship events. This role involves collaborating with various stakeholders, managing budgets, and ensuring that events are efficient, cost-effective, and memorable. The position requires strong organizational and communication skills, as well as the ability to analyze feedback and improve future events. The Event Specialist will report to the United for Business Events Manager and will work in a hybrid model, requiring in-office attendance 50% of the time.

Responsibilities
• Own end-to-end event execution for regional customer and sponsorship events.
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• Liaise with vendors, partners, and stakeholders to ensure efficient collaboration for events.
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• Partner with hotels for RFPs, contracting obligations, and post-event budget review.
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• Create and manage event run of show, onsite logistics, site build-up, and tear-down.
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• Analyze post-event survey results to highlight future learnings.
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• Lead event registration systems to successfully build, launch, and complete event registration for all programs.
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• Collaborate with the Marketing team to create and handle communication plans for events.
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• Lead internal meeting coordination and planning for regional divisions, including hotel RFPs and organizing meals and offsite activities.
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• Manage divisional budgets, ensuring all planned items are accounted for and accurately forecasted each month.

Requirements
• Bachelor's degree or 4 years of relevant work experience in Business, Event Management, Marketing, Communications, or Advertising.
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• 2+ years of related event experience.
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• Experience with event/technology systems (STOVA, TicketManager, Salesforce, HIVE, etc.).
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• Project management skills.
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• Excellent organizational, communication, negotiating, and multitasking skills.
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• Ability to remain calm under pressure and maintain a customer-service approach.
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• Must be legally authorized to work in the United States for any employer without sponsorship.

Nice-to-haves
• 5+ years of event management within a large corporate environment.
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• Experience working with hotel partners and production vendors.
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• PMP or CMP Certification.

Benefits
• Medical, dental, and vision insurance.
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• Life, accident, and disability insurance.
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• Parental leave.
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• Employee assistance program.
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• Commuter benefits.
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• Paid holidays and paid time off.
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• 401(k) plan with employee and company contribution opportunities.
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• Flight privileges.

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