Accounts Receivable Administrator
Description
Overall Description
We are looking for detail-oriented and proactive Accounts Receivable administrator to manage the end-to-end accounts receivable (AR) process, including billing, collections, and account reconciliation. The ideal candidate will possess strong analytical skills, exceptional communication abilities, and a commitment to maintaining positive relationships with clients while ensuring timely payment and accurate record-keeping. In addition, this person must be able to work independently, and have ??hands-on?? experience in accounting system software (e.g. Priority, Oracle, QuickBooks, Peachtree, etc.).
This person reports to a Senior Accountant in the Finance department.
Job Specifics:
Key Responsibilities:
1. Billing & Invoicing:
o Prepare and issue invoices to customers in a timely manner .
o Verify the accuracy of billing data and resolve discrepancies, using control reports and other tools.
o Maintain customer billing data base and ensure proper documentation.
o Communicate with customers on billing related questions
2. Collections:
o Monitor accounts to identify overdue payments.
o Contact customers to follow up on outstanding invoices via phone, email, or other communication channels.
o Escalate unresolved accounts to relevant sales rep and management
o Work with other departments (Sales/Order management) on collection related matters including: Issue & analyze aging reports by Sales rep, review with sales, review customers status before renewal.
o Maintain collection related data base
3. Account Reconciliation:
o Reconcile customer accounts and ensure accurate application of payments.
o Investigate and resolve payment discrepancies and disputes.
o Work closely with internal departments to clarify and resolve outstanding balances.
4. Reporting:
o Prepare regular reports on accounts receivable status, including aging reports, collections progress, and cash flow forecasts.
o Analyze trends in payment delays and recommend improvements to the AR process.
Requirements
?? At least four years of ??hands on?? experience in AR, billing, collections.
?? Bachelor's degree in Finance or a related field, or equivalent formal education in Finance.
?? Familiarity with accounting software, ERP (e.g., SAP, Oracle, Priority) and MS Office Suite (especially Excel).
?? Strong attention to detail, organizational and follow-up skills.
?? Excellent verbal and written communication abilities.
?? Ability to work independently and prioritize tasks in a fast-paced environment.
?? Customer service-oriented mindset with problem-solving skills.
Basic requirements
None
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