Executive Assistant (Remote) Clinical Background Preferred
Remote (Must have a quiet, controlled work environment & reliable internet)
About the Opportunity
Wound360 is recruiting on behalf of a specialized wound care practice dedicated to delivering high-quality wound care services across various healthcare settings. This growing practice prioritizes exceptional patient care while maintaining efficient clinical and operational workflows.
A highly organized, proactive, and detail-oriented Executive Assistant is needed to join the team. This role extends beyond traditional administrative support, offering the opportunity to grow into a Practice Administrator position. The ideal candidate will play a key role in overseeing daily operations and supporting the practices continued expansion.
Key ResponsibilitiesAdministrative & Office Management
Managing and triaging incoming calls, emails, and texts.
Overseeing provider licensing, credentialing, and compliance tracking to ensure seamless workflow and high-quality patient care.
Organize and maintain documentation for clinical and operational needs.
Facilitating communication between patients, referral agencies, and billing teams
Establish and enforce office policies and procedures, ensuring compliance with HIPAA and healthcare regulations.
Serve as the primary point of communication between providers, patients, and administrative staff.
Scheduling & Workflow Management
Managing and updating schedules and action items in Google Sheets
Ensuring accurate scheduling by rectifying patient visits in WoundAlly
Opening and preparing daily clinical notes in Aprima for the physician
Coordinating with SNFs, referral agencies, and billing teams to ensure smooth operations
Operations & Compliance
Retrieving, processing, and managing weekly paper mail from the UPS mailbox.
Assisting with insurance verification and compliance-related tasks.
Conduct quality assurance projects and collaborate with leadership on compliance measures.
Working with vendors to maintain seamless platform operations (WoundAlly, PCC, etc.).
Support billing, claims submission, and audit preparation to ensure proper documentation
Oversee financial performance, budgeting, and expense management to support practice growth.
Ensure adherence to accrediting and licensing bodies, working with leadership on compliance initiatives.
Stay updated on healthcare industry trends and best practices to enhance operational efficiency.
Qualifications & Skills
At least 3+ years of experience as an Executive Assistant, preferably in a healthcare or clinical setting
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Excellent communication and problem-solving abilities.
Proficiency in EHR systems, Google Suite, and other healthcare tools.
Ability to work independently and take ownership of tasks.
Spanish-speaking skills (a plus)
Why This Role Stands Out
Career Growth: A clear path to a Practice Administrator role for candidates ready to take on more responsibility.
Competitive Pay: Starting at $28/hr (DOE).
Meaningful Impact: Join a mission-driven team making a difference in patient care.
Supportive Work Environment: Collaborate with an innovative healthcare team.
Ready to Take the Next Step? Apply directly on Indeed today to join a growing healthcare practice and make an impact in patient care!
Job Type: Full-time
Pay: From $28.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Day shift
Monday to Friday
No weekends
On call
Weekends as needed
Work Location: On the road
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