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Sr. Executive Assistant

Remote, USA Full-time Posted 2025-04-16

At Instructure, we believe in the power of people to grow and succeed throughout their lives. Our goal is to amplify that power by creating intuitive products that simplify learning and personal development, facilitate meaningful relationships, and inspire people to further their educations and careers. We do this by giving smart, creative, passionate people opportunities to create awesome. And that's where you come in, playing a crucial role in our mission:

We are looking for an experienced Executive Assistant for our Chief Growth Officer based remotely. This role provides core EA services and strong program management support for these executives. The Executive Assistant helps our departments function as efficiently as possible by helping manage and coordinate calendars, expense reports, travel, events, meetings, space planning, and special projects. He or she also attends the key meetings we use to run the business, takes notes, and follows up on agreed actions.

What you will be doing:

  • Proactively maintain calendars and prioritize executive???s time
  • Protect schedules from low-priority interruptions ??? intervene when necessary
  • Process incoming emails & respond when necessary
  • Attend meetings, take notes, take action items, and follow up on assignments
  • Arrange and coordinate meetings & events
  • Set agendas and create content for those meetings
  • Manage and book travel arrangements & process expense reports
  • Prepare various reports and summaries
  • Be a central point for coordination across divisional leaders
  • Manage various projects, coordinating with various teams and customers

    • Here's what qualities you will have:

  • You are open, honest, and highly collaborative.
  • You can keep track of many workstreams without losing a beat.
  • You are detail-oriented and use sound judgment.
  • You express yourself clearly in written and spoken English.
  • You are committed to a diverse and inclusive workplace.
  • You are fully proficient with the ins and outs of Google Suite: Mail, Calendar, Docs, Slides, and Sheets.
  • You are digitally savvy and able to keep up with high demand.
  • Some experience in the tech industry is preferred.
  • You are proactive and take initiative when necessary.
  • You can work with team leaders to create and produce organized content for meetings.
  • You are confident in setting agendas on an executive level.
  • Willingness to travel for work events both domestically and internationally as needed.

    • What success looks like in 6-months:

  • You are ahead of what needs to be done before it is said.
  • You can do this because you understand how each leader within their leadership team works.
  • You have established great and smooth working relationships with everyone you need to work with.
  • You are the go-to person and driver of actions for the meetings we use to run our business.
  • You have established a reputation for precision, smoothness, and timeliness.
  • You understand the voice and position of these Executives and can help coach others across the company when engaging with them.

    • Additional Information

    We???ve always believed in hiring the most awesome people and treating them right. We know that the more diverse we are, the more diverse our ideas will be and when we openly welcome those ideas, our environment is better and our business is stronger.

    At Instructure we participate in E-Verify and yes, in case you didn't catch it from the above, we are an Equal Opportunity Employer.

    All Instructure employees are required to successfully pass a background check upon being hired.

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