REMOTE - Administrative Assistant (Work from home)
Position: Administrative Assistant, Government Contracts & Services
Company: Geneva Worldwide, Inc.
Location: Remote (Work from home, anywhere MUST BE IN THE US!)
Employment Type: Full-time (40 hours/week, Monday - Friday)
WHO WE ARE
Geneva Worldwide Inc. is a dynamic and innovative New York City-based company committed to providing comprehensive solutions in the realms of language services, communication, and business support. With a focus on excellence, reliability, and client satisfaction, Geneva Worldwide has established itself as a trusted partner for businesses navigating the complexities of a diverse and interconnected world. Our mission is to facilitate effective communication and empower businesses to thrive in the global marketplace while providing access to services, education, and entertainment for all. We strive to deliver top-notch language services, leveraging cutting-edge technology and a network of highly skilled professionals to ensure seamless communication across borders and language barriers.
ABOUT THE ROLE
We are seeking a detail-oriented, motivated, and collaborative Administrative Assistant to join our Government Contracts & Services team in a full-time remote capacity. This key role will support the Director of Government Contracts & Services and the Contracts Manager in day-to-day administrative functions and project-based assignments.
The ideal candidate is extremely organized, deadline-driven, and able to juggle multiple tasks in a fast-paced environment while maintaining precision and clear communication. If you're excited about learning the ins and outs of contracts, bidding processes, and the language services industry?all from the comfort of your home?this opportunity is for you.
WHAT YOU'LL DO
? Assist with tracking, organizing, and responding to Requests for Quotations (RFQs) and proposal-related tasks
? Manage and maintain electronic file systems for RFQs and contracts
? Coordinate with vendors to establish new telephonic accounts for clients
? Send onboarding communications to new agencies and maintain up-to-date contact records
? Collaborate with internal departments to gather responses for Q&A periods on solicitations
? Prepare and send Freedom of Information Law (FOIL) requests for lost proposals
? Request rate quotes from executives or department heads for submissions
? Contribute to proposal creation and submission by compiling documentation and formatting content
? Update and manage contract trackers, internal databases, and reporting spreadsheets
? Support ad hoc projects such as outreach campaigns and internal audit initiatives
WHAT YOU'LL NEED
? Experience: 1?3 years in an administrative or support role
? Education: Bachelor?s Degree required
? Technical Skills: Advanced Microsoft Office Suite proficiency (Excel, Word, Outlook, PowerPoint, Teams)
? Detail-Oriented: Meticulous attention to detail and accuracy in data entry and formatting
? Organizational Prowess: Strong time management skills, with the ability to prioritize and meet strict deadlines
? Written Communication: Excellent business writing and email communication skills
? Independence & Collaboration: Able to self-manage daily tasks while working collaboratively across departments
WHAT'S IN IT FOR YOU
? Collaborative Culture: Work in a remote team that supports your growth and values your ideas
? Work-Life Balance: Enjoy a consistent schedule with paid time off and 11 paid holidays
? Comprehensive Benefits Package: Includes medical (AETNA), dental, vision, life insurance, disability, 401(k), pet insurance, identity theft protection, legal services, and more
? Employee Assistance Program: Free 24/7 support for mental health, legal aid, and financial planning
? Remote Flexibility: Fully remote position?work from anywhere in the U.S.
THE DETAILS
? Schedule: Monday through Friday, 8:00 AM ? 5:00 PM Eastern Time (EST)
? Compensation: $40,000 ? $48,000 annually, commensurate with experience. Performance-based bonus potential.
? Location: 100% remote (U.S. based only)
? Employment Type: Full-time (40 hours/week)
HOW TO JOIN US
Ready to bring your skills to our growing team? Apply now by answering a few quick questions and submitting your resume. Applications are reviewed by real humans, so don?t wait?this could be the next great step in your career!
Apply Job!