[Remote-Position] Legal Administrative Assistant (Must be in EST)

Fit right into our supportive and forward-thinking team as a Legal Administrative Assistant! Based in our vibrant Remote office, this role is available now. This position requires a strong and diverse skillset in relevant areas to drive success. We are prepared to offer a competitive salary to attract a top-tier candidate for this role.

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Remote legal assistant needed for small, but busy, law firm, reporting to the firm’s managing partner.
• Your duties would include:
• Maintain Case Management System
• Ensure ALL deadlines are added to the planner & assigned to either an attorney or paralegal
• Keep the deadline spreadsheet updated as new dates are added
• Download all ECF’s Filings that are sent via email
• Download each filing & save to the client’s SP site in “ECF Filings” folder using the naming convention “001 Complaint”
• Read through the filings & update the SP site, planner, AND the deadline spreadsheet as needed
• Routinely update case contact information for clients, opposing, council, EEOC, and MSPB contacts to keep client’s contact sheet updated
• Coordinate & help run the Weekly Team Meetings
• Update deadline spreadsheet prior to weekly meetings (check planner & group email address when updating for the most up to date case information)
• Update spreadsheet/deadlines during team meetings & take notes
• Send notes to the team, update planner, and complete tasks from meeting
• Create new SharePoint Sites for all new clients & add to existing firm lists
• Routinely checking the Group emails for new updates & documents
• Download all documents sent to the group email so they are saved in clients file, such as motions filed, drafts of motions, documents client sends, etc.
• Maintain the Firm business phone system
• Train/transition new employees into the Firm
• Schedule SharePoint training w/new employees to go over the basics. Send them the training guide prior to so they have for reference.
• Add new employee to relevant SP sites & to the Team Communication Site
• Communicate w/clients via phone & email
• Provide them with weekly/monthly case updates as needed
• Schedule meetings w/attorneys
• Help gather any relevant client documents for attorney review by sending them a Onedrive link
• Help maintain Attorneys calendar
• Schedule all client meetings either via Teams or P/C. If teams, set up a new meeting & send an invite to the client.
• Draft, edit, and file & send legal documents as needed
• Create Notice of Appearance, Withdrawal’s, Letters of Representation, Notice of Deposition, etc. for attorney review & then to opposing counsel or other contacts
• Draft Motions as needed for the firm
• Add TOCs & TOAs to motions for attorneys as needed
• Help with appeal briefs & appendices as needed
• File documents in the EEOC portal for attorneys as needed
• E-file new EEOC cases for attorneys in the firm
• Monitor EEOC email & portal
• Send Quarterly Attorney Fees
• Index Client Provided Documents
• Write deposition summaries for the attorney as needed
• Assist with discovery process for cases

What’s Next?
• 1st Interview (Phone or Video) within The Mom Project website
• Follow up interview will be requested for candidates selected Apply Job!

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